At Fondation Hôpital Charles-LeMoyne, we are committed to protecting the privacy of the personal information of our donors, patients, partners, employees and volunteers and to use it solely for the purposes of our activities in accordance with the laws in effect in Québec and Canada (in particular, Québec’s Law 25 and Canada’s Personal Information Protection and Electronic Documents Act). We value the trust of the general public and the people we deal with. We are aware that to preserve this trust, transparency and responsible management of the data in our files are essential.
Since we are an organization that raises funds for the health and social services sector, we collect and use information on a daily basis for the purposes of providing our services, for example, but not limited to, soliciting contributions in various forms, and participating in events, draws or lotteries. The confidentiality of this information is important to us. We do not, under any circumstances, sell information pertaining to you, or disclose it to third parties, unless required to do so by law. We use all information, especially personal information, in accordance with the highest ethical standards.
This Privacy Policy aims to help you understand our personal information collection, use, disclosure and retention practices. By providing personal information to us (including via our website, through online donation, by subscribing to our newsletter, by completing a participation form for a benefit event or a draw, by email, in person or by phone), you agree to the processing set out in this Privacy Policy, and you authorize Fondation Hôpital Charles-LeMoyne and its service providers to process your personal information for the purposes set out below.
This Privacy Policy does not apply to third-party websites and Fondation Hôpital Charles-LeMoyne is not responsible for such third-party websites that may be accessible through links from this website. If you follow a link to any of these third-party websites, they will have their own privacy policies and you will need to check these policies before you submit any personal information.
We may collect and process different types of personal information in the course of our activities and service delivery, including but not limited to:
We do not knowingly collect information from children or other persons who are under 14 years of age. If you are a minor under 14 years of age, please do not provide us with any personal information without the express consent of a parent or guardian. If you are a parent or guardian and you know that your children have provided personal information, please contact us. If we learn that we have collected personal information from minor children without verification of parental consent, we will take steps to remove that information from our servers.
We collect your personal information from you and during our interactions with you, as follows, but not limited to:
We also collect information that is publicly available, notably on public platforms, including our website.
We may use personal information in one or more of the following ways, either with your consent or, where applicable, according to another legal basis.
We only use personal information to fulfil the primary purpose and applicable legitimate purpose it was collected for, or for a purpose consistent with that primary purpose, such as recognizing past donations or soliciting future donations for the Foundation’s mission and sharing information on our projects/events following your contribution.
In each case, we identify the grounds that we rely on to use your personal information:
The Fondation Hôpital Charles-LeMoyne is a duly incorporated non-profit organization and recognized as a charitable organization. We may share personal information with certain third parties, such as:
The organization uses third-party sites, such as Google and Facebook, to promote its content and offers.
When you visit our website, these third parties may use cookies, web beacons or other similar technologies in your browser to collect or receive information about your browsing on the website and elsewhere on the Internet. These technologies make it possible to disseminate relevant and targeted advertising based on your areas of interest. You can view and delete cookies if you wish. You have complete control over them. We recommend that you refer to your browser’s settings to make the appropriate changes.
For more information, please consult our Cookie Policy.
Your information is stored using secure solutions, and is hosted in Québec, with the exception of our emails and SMS messages, for which we use a service provider that securely hosts some of your data outside Québec.
We will only keep personal information for as long as reasonably necessary to fulfil the purposes set out in this Privacy Policy and in order to comply with our legal and regulatory obligations, in particular fiscal, that is, generally for a period of seven years.
The Fondation Hôpital Charles-LeMoyne may keep personal information for a longer period, up to a maximum of 20 years, to provide follow-up and information on the completion and impact of long-term projects and to give the recognition that is due following a contribution received. No solicitation is carried out after seven years following the end of the relationship between the Fondation Hôpital Charles-LeMoyne and the person in question by means of personal information. Exceptionally, in the case of planned giving, the Foundation will conserve personal information for up to 20 years after the donation is made.
We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. We maintain appropriate physical, technical and administrative safeguards to protect personal information against accidental or unlawful destruction, accidental loss, unauthorized alteration, disclosure or access, misuse, and any other unlawful form of processing of the personal information in our possession. We have taken steps to ensure that the only personnel who are granted access to your personal information are those with a need-to-know or whose duties reasonably require such information.
Despite all our efforts, no method of transmission over the Internet, or method of electronic storage is 100% secure. We cannot ensure or warrant the security of any information you transmit or provide to us, and you do so at your own risk. We also cannot guarantee that such information will not be consulted, obtained, disclosed, altered or destroyed by breach of our physical, technical or administrative safeguards. If you believe personal information has been compromised, please contact us as set forth in the “How to contact us” section. If a confidentiality incident involving your personal information were to occur, we commit to informing you as soon as possible after learning of the incident. We will take the reasonable measures to reduce the risk of injury and to prevent new incidents of the same nature.
Under certain circumstances and in accordance with applicable data protection laws, an individual has the following rights:
Lastly, you also have the right to make a complaint with a data protection supervisory authority, in particular in the country, province or state where you normally reside (in Québec, the Commission d’accès à l’information), where we are based or where an alleged infringement of data protection law has been committed.
To exercise any of these rights, please contact us.
We may change this policy from time to time. When we modify it, the changes take effect immediately as soon as the notice of modification is made available to you on our Site.
We therefore encourage you to review them whenever you visit the website in order to stay informed on how we are processing personal information.
This policy was first published on September 21, 2023
We use cookies and invisible pixels on our website in order to deliver an optimal browsing experience.
Please note that our Cookie Policy does not apply to privacy practices of third-party websites that could figure among the links on this website or be accessible from the website, and that we are not responsible for such practices.
These data files, transmitted to your computer via your web browser when consulting our site, have several functions:
We use two types of cookies:
Web beacons allow us to compile data on user profiles and browsing trends.
While most browsers automatically accept cookies, you have the option to refuse or manage them using your browser settings. However, this change could affect certain features on our site.
We value your privacy. That’s why we make options available to you to manage the cookies used on our site. When you first visit or at any other time, you can choose to accept all cookies, to refuse them or to set limits on those you permit. This section offers you complete control over the information collected and its use.
Our site uses Google Analytics to analyze and understand visitors’ interactions. Google Analytics uses cookies to generate statistical reports.
We may change this policy from time to time. When we modify it, the changes take effect immediately as soon as the notice of modification is made available to you on our Site.
We therefore encourage you to review them whenever you visit the website in order to stay informed on how we are processing personal information.
This policy was first published on September 21, 2023
When you browse our site, you accept the use of cookies and beacons as described in this policy. If you have any questions or concerns regarding our use of cookies and beacons, please do not hesitate to contact us.
© 2023 Fondation Hôpital Charles-LeMoyne. All rights reserved.
Charitable Registration Number: 13460 7936 RR0001
